Notice ID
90844d3a644243939d2e9fc35898c6a6
Department of Health and Human Services Indian Health Service Specifications Eyeglasses and Lenses 1 PURPOSE OF THE PROJECT The Oklahoma City Area Office OCA Indian Health Services IHS has a requirement for Optical lens Frames and other items at the Haskell Indian Health Center 2 DETAILED DESCRIPTION OF THE TECHNICAL REQUIREMENTS The contractor shall provide Optical lens Frames and other items for the Haskell Indian Health Center Optometry Department 3 PERIOD OF PERFORMANCE 5 Year BPA beginning from the date of the award Reviewed annually 4 LEVEL OF EFFORT The Contractor shall provide new items Frames Contractor shall supply a minimum of 150 frames for display in the eye clinic Selection of such frames shall be at the discretion of the optometry department upon review of contractors allowable frames Frames for display shall include a variety of entry to midrange cost frames 1030 suitable for men women children sports recreational specs OSHA safety and unisex The contractor should also be able to provide ExtraLarge frames very important All frames and lens shall include a one 1 year warranty based on industry standards If any products are discontinued andor unavailable then submit equivalent item Lenses Lenses shall include plastic polycarbonate highindex and glass materials in traditional and digital manufacturing if necessary Tinted lens options shall include both solid and gradient options in addition to plastic photochromic Blue light lenses AR coats should be available as well Lenses shall include scratch resistant coatings with a one 1 year warranty School aged children shall be upgraded to polycarbonate lens material at no cost Patients with sphere or cylinder more than 4Diopters shall be upgraded to Hiindex with AR at no cost This is expected to be minimal No high sphere cylinder prism or oversize blank charges If any products are discontinued andor unavailable then submit equivalent item Orders Contractor shall provide a secure online ordering websiteportal for placement of orders Contractor shall be able to maintain separate accounts for various funding sources should the need arise Payment of frames andor lenses shall also include 3rdparty payments by creditdebit card andor tribal funds as it may make up a portion or the entirety of the order Reasons for this could be a second pair of glasses through the patients tribe or a patient desiring features not covered by the Haskell Indian Health Center Glasses Program Completed spectacles shall be sent to Haskell Indian Health Clinic 2415 Mass St Lawrence KS 66046 within 710 business days of the order date The contactor shall include an inexpensive case with each pair of eyeglasses ordered Product Quality Type of Lens single vision bifocal trifocal progressive and aspheric lenses on corrected curve white or tinted lenses glass impact resistant or plastic mounted in approved type frames Unless otherwise specified lenses material powers and workmanship shall be in accordance with the American National Standards Institute ANSI Z8032009 All glass ophthalmic lenses with the exception of glass safety lenses will be chemically strengthened to comply with FDA regulation 21 CFR Parts 3 and 4 for impact resistance unless specified otherwise by the prescriber Except for physical characteristics of the material used plastic lenses furnished will conform to the performance specifications for corrected curve lenses made of class and the ANSI Z8032009 standard Such plastic lenses shall be made from hard resin plastic Safety eyewear will comply with ANSI Z8712010 standards Safety lenses will be edged with safety approved bevel etched with lab identifier code on upper outside corner heat hardened and drop ball tested when applicable Eyeglass frames shall be in accordance with the American National Standards Institute ANSIISO 7998862412870Optics Contractor shall be a certified laboratory with the ability to complete the requirements set forth within this scope Redos and Refunds At minimum Contractor shall agree to the following standards Lab errors will be done over at no charge within 90 days of the shipdate Rx changes within 90 days of original shipdate are no charge onetime Upgrades on lenses within 60 days of original order can be done with a 50 discount NonAdapt redo for progressive lenses will be made at no charge within 90 days of shipdate Downgrades transitional to clear lenses or sameprice changes can be done with 90 days of original shipdate The contractor shall be responsible for all labor materials shipping costs and associated expenses necessary to fulfill contract agreements to and from the Haskell Indian Health Center Personnel Qualifications Key personnel assigned to the contract should have 3 years of experience minimum in the fabrication of eyeglasses 5 SPECIAL REQUIREMENTS 51 In accordance with HHSAR 3041300b nonroutine contractor employees shall comply with OPDIV DHHSSE Region Human Resources Security Clearance Guidance Visitors 32912 policy for contract performance period Contractor employees will be required to obtain a visitors pass upon arrival for services from Facilities Management 52 The US PHS Haskell Indian Health Center is a tobaccosmoke free environment buildings and grounds No tobaccosmoking use will be tolerated during service 53 Security Requirements Contractor personnel will be required to contact the government designated point of contact upon arrival when reporting for service calls or delivery supplies The contractor shall be responsible for the security of all organizational information Current rules and regulations applicable to the premises where the work shall be performed shall apply to the contractor and its employees while working on the premises These regulations include but are not limited to escort by Haskell Indian Health official presenting valid identification smoking restriction and any safety procedures 54 The contractor shall not disclose or cause to disseminate any information concerning operations of Haskell Indian Health Center Such actions could result in violation of the contract and possible legal actions 55 All inquiries comments or complaints arising from any matter observed experienced or learned of as a result of or in connection with the performance of the contract the resolution of which may require the dissemination of official information shall be directed to the governments designated representative 6 DELIVERABLES AND REPORTING REQUIREMENTS 61 Delivery The contractor will coordinate the delivery installation and training date with the designated government employee The government will provide the contractor with dock access and building access for this sole purpose The designated government employee will work with the pertinent government agencyies to secure the needed dock access No deliveries can be made after 415pm Driver needs a valid ID 62 Contractor Point of Contact The contractor shall furnish one designated point of contact POC to the governments designated representative for coordination of supplies delivery andor maintenance The POC will be empowered to make daily decisions to ensure that the contract implementation and daytoday maintenance meets the terms and conditions of this contract 63 Contractors Phone Numbers The contractor shall provide a tollfree telephone number for service calls which must be answered during at least eight working hours between 800 am and 430 pm Monday through Friday 7 GOVERNMENT FURNISHED PROPERTY FACILITIES AND SERVICES The Government shall supply the facility to house the consignment frames 8 CONTRACTOR FURNISHED PROPERTY FACILITIES AND SERVICES The contractor will coordinate startup and training date with the designated government employee Training could be in person or online Training should consist of Basic labindustry terminology Different lens materials and coatings that can be provided by the lab Patient frame selections and measurements The preferred process for handling warranty and redo jobs How to prevent warranty and redos at the time of ordering Different lens designs and when to order which types How to navigate and utilize the webportal for entering glasses The manufacturing process HardElectronic Copy of the training material including contractor pointof contact information The contractor shall furnish all personnel materials supplies and equipment required to perform work under the contract Frame Display Two 2 wall panels shall be provided by contractor One 1 wall panel 40 width or smaller and one 1 48 width or smaller both with lengths long enough to accommodate 150 frames Space for optical will be small 9 CHANGES TO THE SPECIFICATIONS Any changes to these specifications shall be authorized and approved only through written correspondence from the Contracting Officer Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor 10 DELIVERABLESPERFORMANCE MATRIX The contractor will be evaluated over the contract with the quality of their products by the amount of returns with the contractors error in lenses the quality of their products with amount of returns do to product breakage
-
Department/Ind.Agency
HEALTH AND HUMAN SERVICES, DEPARTMENT OF
-
Subtier
INDIAN HEALTH SERVICE
-
Office
OK CITY AREA INDIAN HEALTH SVC
