Notice ID
0da4f85167d34a45acbf31848c678e88
Title US Army Medical Research and Development Commands Small Business Innovation Research SBIR and Small Business Technology Transfer STTR Support Services Requiring Activity Name US Army Medical Research and Development Command USAMRDC Plans Programs Analysis and Evaluation PPAE 10 Scope The US Army Medical Research and Development Command USAMRDC is the Armys medical materiel developer with responsibility for medical research development and acquisition The USAMRDCs expertise in these critical areas helps establish and maintain the capabilities the Army needs remain ready and lethal on the battlefield Ensuring our armed forces remain in optimal health and are equipped to protect themselves from disease and injury particularly on the battlefield is the job of the US Army Medical Research and Development Command The Command is headquartered at Fort Detrick MD with 8 subordinate commands located throughout the world Additional information about USAMRDC can be found at httpsmrdchealthmil PPAE is a Headquarters Directorate that reaches across the entire Command PPAE is responsible for developing and presenting the Program Objective Memorandum POM and budget in support of our core Army and Defense Health Program DHP funding These efforts include the planning and integration for Commandwide Planning Programming and Budgeting PPB activities in support of the Army POM Executive for Medical RDTE PPAE is also responsible for coordinating all aspects of the Defense Health Agency DHA SBIRSTTR Programs The SBIR Program is a highly competitive program that encourages domestic small businesses to engage in Federal ResearchResearch and Development RRD that has the potential for commercialization Through a competitive awardsbased program SBIR enables small businesses to explore their technological potential and provides the incentive to profit from its commercialization By including qualified small businesses in the nations RD arena hightech innovation is stimulated and the United States gains entrepreneurial spirit as it meets its specific research and development needs STTR is another program that expands funding opportunities in the federal innovation research and development arena Central to the program is expansion of the publicprivate sector partnership to include the joint venture opportunities for small businesses and nonprofit research institutions The unique feature of the STTR program is the requirement for the small business to formally collaborate with a research institution in Phase I and Phase II The contractors working in PPAE under this contract assist in the planning and managing of activities and programs in the functional areas listed below Detailed tasks associated with these functions are described in section 20 Provide program coordination for all aspects of the USAMRDCs SBIRSTTR Programs for the Director of PPAE and SBIR Project Manager Provide program coordination of SBIRSTTR topic submissions and all internalexternal topic reviews Provide program coordination for the receipt evaluation due diligence review selection proposal feedback and award of SBIRSTTR proposals Provide Work Breakdown Structures WBSs and Purchase Requisitions PRs to include PR modifications for DHA SBIRSTTR Programs via General Fund Enterprise Business System GFEBS Provide SBIRSTTR financial reporting via internal and external mechanisms Provide official responses to SBIRSTTR related taskers and request for information Provide periodic SBIRSTTR briefings and information papers Objectives 1021 Provide exceptional SBIRSTTR guidance to all personnel internal and external regarding the USAMRDCs SBIRSTTR Programs 1022 Provide program coordination during SBIRSTTR call for topics topic submissions proposal receipt proposal evaluations due diligence reviews selections proposal feedback and contract award cycles 1023 Provide detailed SBIRSTTR financial tracking via GFEBS 1024 Provide timely and accurate responses to internal and external taskers and requests for information 1025 The contractors working in the SBIRSTTR Office will participate in regular staff meetings topic review meetings and other proceedings as necessary Current Environment The work environment for PPAE is 100 telework with the possibility of 1015 inperson meetings throughout the year within driving distance of Fort Detrick MD The PPAE Office conducts inperson team meetings and has a strong sense of collaboration which includes Consulting with small businesses scientists and other Government officials that will result in many phone calls emails and other communication modalities Travel to SBIRSTTR conferences and outreach events within the US may be required on occasion Contractor employees receiving a Common Access Card CAC that will give them access to Government protected sites and files Contractor employees receiving and using their DoD issued email address for PPAE business Contractor employees signing a nondisclosure statement as they will have access to acquisition sensitive information as they work with senior leaders and scientist as well as attend senior level meetings Contractors are expected to operate independently Their services are an integral part of a cohesive team requiring a constant flow of communications 113 PPAE has a significant number of deadlines to which its personnel respond Some of these deadlines may require short turnaround times of a few hours or couple of days The SBIRSTTR Office receives numerous taskers each year from many sources Many of these taskers require significant research indepth knowledge of the SBIRSTTR Programs and a good understanding of the Command The goal is to provide an exceptional response always within the time allowed 12 NonPersonal Services This award identifies services that are strictly nonpersonal in nature 13 Severable NonSeverable Services This award identifies services that are severable in nature 14 Inherently Governmental Functions This requirement has been reviewed and contains no services that are inherently governmental functions 15 Acquisition Functions Closely Associated with Inherently Governmental Functions This requirement has been reviewed and contains no services that are closely associated inherently governmental 16 Organizational Conflict of Interest OCI Category USAMRDC has categorized all its nonpurchased care requirements into three broad categories as defined below for purposes of identifying avoiding or mitigating against OCIs in accordance with FAR Subpart 95 These categories are defined as follows Category 1 USAMRDC Internal Support Services which by their very nature give the Contractor access to potential requirements and extensive data about Category 2 and Category 3 contractors Category 2 Program Management Support Services which assist USAMRDC in planning and managing its activities and programs This includes for example requirements analysis acquisition support budget planning and management business process reengineering program planning and execution support and independent technical management support Category 3 Product Support Services or end items required to meet the mission requirements of USAMRDCs nonpurchased care activities and programs This includes for example concept exploration and development system design system development and integration Commercial OffThe Shelf COTS procurement and integration internal development testing deployment installation operations and maintenance Contractor participation in more than one of these areas may give rise to an unfair competitive advantage resulting from access to advance acquisition planning source selection sensitive or proprietary information Furthermore Contractor participation in more than one area may give rise to a real or apparent loss of Contractor impartiality and objectivity where its advisory or planning assistance in one area potentially affects its present or future participation in another area The purpose of this categorization is to accomplish the following three objectives 1 to inform prospective Offerors that USAMRDC presumes that award of a contract or order in the subject category will give rise to real or apparent OCIs with respect to requirements in the other two categories 2 to assist current Contractors and prospective Offerors in developing their own business strategies regarding participation in USAMRDC requirements and in identifying and where possible avoiding or mitigating against OCIs and 3 to ensure that all current Contractors and prospective Offerors are afforded the maximum practicable opportunity to compete for all USAMRDC requirements consistent with the restrictions required under FAR Subpart 95 and sound business practices For purposes of identifying avoiding and or mitigating against OCIs USAMRDC will examine all its non purchased care requirements and acquisitions regardless of the cognizant contracting activity or the type of contract vehicle used Each USAMRDC nonpurchased care solicitation will therefore be designated as falling within one of the three above defined categories The work called for under this contract order has been determined by USAMRDC to fall within the following nonpurchased care OCI category Category 1 USAMRDC Internal Support 20 TASKS PPAE Office The contractor shall provide the tasks described below 201 Task 1 SBIRSTTR Operations Management This includes the following work 2011 Oversee daily operations of the MRDC SBIRSTTR Programs and ensure internalexternal milestones and taskers are successfully met 2012 Provide expert advice to small businesses and Government stakeholders on SBIRSTTR topics including but not limited to topic submissions proposal submissions proposal evaluations due diligence reviews proposal feedback and contract awards 2013 Prepare and submit DHA SBIRSTTR Quarterly and Annual Reports to the Department of Defense SBIRSTTR Program Office 2014 Provide Work Breakdown Structures WBSs and Purchase Requisitions PRs to include PR modifications for DHA SBIRSTTR Programs via General Fund Enterprise Business System GFEBS 2015 Monitor DHA SBIRSTTR budgets to ensure funds are obligated in a timely manner 2016 Prepare annual DHA SBIRSTTR Review and Analysis briefing slides 2017 Prepare DHA SBIRSTTR instructions for DoD SBIRSTTR Broad Agency Announcements 2018 Present SBIRSTTR briefings to internalexternal personnel as requested 2019 Assist Government Contracting Officer Representatives CORs with questions regarding Procurement Integrated Enterprise Environment PIEE applications such as Wide Area WorkFlow and Joint Appointment Module JAM 20110 Prepare DHA SBIRSTTR Phase II submission schedules and instructions 20111 Prepare responses to internal and external taskers and requests for information 202 Task 2 SBIRSTTR Program Analysis This task entails assisting with the responsibilities listed above as well as providing the services below 2021 Provide expert advice to small businesses and Government stakeholders on the DHA SBIRSTTR Programs including but not limited to topic submissions proposal submissions proposal evaluations due diligence reviews proposal feedback and contract awards 2022 Coordinate all aspects of the DHA SBIRSTTR topic process including but not limited to call for topic memostaskers topic submissions topic revisions Topic Review Meetings and submission of approved topics 2023 Coordinate all aspects of the DHA SBIRSTTR proposal evaluation process including but not limited to establish Technical Evaluation Teams prepare evaluation website monitor evaluations to ensure milestones are successfully met due diligence reviews prepare and send selectnonselect notifications and proposal feedback 2024 Work closely with the US Army Medical Research Acquisition Activity USAMRAA to ensure required selection documentation is received in a timely manner 2025 Provide WBSs and PRs to include PR modifications for DHA SBIRSTTR Programs via GFEBS 2026 Update SBIRSTTR portion of the PPAE website 2027 Assist in preparing responses to internal and external taskers and requests for information 203 Task 3 SBIRSTTR Senior Transition Analysis Support This includes the following work 2031 Mentor and support small business concerns and Government stakeholders engaged within the of DHA Phase I and Phase II SBIRSTTR project portfolios and adoptedfollowon efforts to increase Phase III and transition and commercialization by sending introductions to Phase I and II small business concerns upon award to engage them in scheduling Phase III planning and quad chart refinement meetings 2032 Attend kickoff meetings upon invitation to gain indepth project knowledge and to support CORs and small business concerns with SBIR and STTRspecific investment and acquisition pathway opportunities 2033 Work with small businesses CORs and stakeholders to iteratively manage Phase II Enhancement matched funding package requests when small business concerns with Active Phase II contracts receive qualified matching funding 2034 Maintain awareness of the relative market or transition pathway success of active Phase II projects culminating in an annual Phase II midpoint review checkpoint to ensure portfolio awareness of especially promising technologies 2035 Compile and update all project data and information on a realtime basis utilizing the DHA SBIRSTTR Portal the Defense SBIRSTTR Innovation Portal and shared project management documents Analyze qualitative and quantitative portfolio attributes including quad charts and stakeholder feedback to result in leadership investment decision support 2036 Analyze and compile innovation highlight examples for DHA Review and Analysis meetings DHA stakeholders and potential external program publication 2037 Assist the DHA SBIRSTTR PM and supported small business concerns regarding the insertion of SBIRSTTRderived technologies into DoD Programs of Record when required Serve as a Phase III Point of Contact for MRDC Contracting Officers and become highly proficient in data rights markings and procedures published in the Phase III section of the Small Business Administrations SBIRSTTR Policy Directive As a result of this advocacy both the small business concern and transition customer should gain clarity in SBIRSTTR funding pathways risks rights in technical data and science and technology program protection practices 2038 Provide internal team reviews of draft topic Phase III sections to promote the commercial viability of DHA SBIRSTTR topics published within the DoD SBIRSTTR Broad Agency Announcement
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Department/Ind.Agency
DEPT OF DEFENSE
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Subtier
DEFENSE HEALTH AGENCY (DHA)
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Office
ARMY MED RES ACQ ACTIVITY
