Notice ID
9d90a6949425bd898350c6cd4ef5511c
This is a combined synopsissolicitation for commercial items prepared in accordance with the format in subpart 126 as supplemented with additional information included in this notice This announcement constitutes the only solicitation quotes are being requested and a written solicitation will not be issued This solicitation number is TIRSE01Q00024 and is issued as a Request for Quotation RFQ The IRS will be entering into an unrestricted Commercial Item CI procurement using Simplified Acquisition Procedures SAP This will be an ALL OR NONE acquisition The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 9722 This is an unrestricted procurement and a waiver of class setaside has been obtained The following codes apply Principle Product CodeW074 NAICS532420 The Small Business Administration SBA size standard for this service is 50 millionThe Internal Revenue Service IRS has a need for mail machine equipment for various locations in North Carolina South Carolina and West Virginia The contractor shall provide leasetoownership service over a 48 month period for all equipment with no buyout options There are 19 IRS locations to be provided mail equipment under this synopsis see equipment specifications following CLAUSE paragraph The delivery of the equipment shall be FOB destination and shall be installed during normal business hours in accordance to an installation schedule coordinated by the IRS representative and the contractor After installation the Contractor shall conduct operational testing and brief the IRS appointed contact operators on operational procedures at the installation sites Briefings will be in accordance with the Contractors maintenance manual to provide complete description of equipment operation to permit independent operation as well as preliminary trouble shooting as to misfeeds and other common machine errors which could be addressed and remedied by the operator Upon the completion of this lease period title to the leased equipment will automatically pass to the Government without any additional payment under leasetoownership service Throughout the life of this lease the Contractor shall guarantee the leased equipment to conform to the performance specificationscapabilities specified in the equipment manual At each maintenance or oncall repair service and before passing the machine to the Government upon completion of this lease the Contractor shall check the compliance with those specifications and if necessary overhaul andor replace applicable parts or assembles to meet the specifications without any additional cost to the Government PREVENTATIVE MAINTENANCE The Contractor shall perform Preventive Maintenance PM services at least once each quarter during the lease period Such services shall include but are not limited to technical adjustment cleaning lubricating replacement of parts and other services to keep the equipment in good condition ON CALL MAINTENANCE The Contractor shall provide oncall repair services without any additional charge to the Government which includes all necessary labor materials and transportation to repair the inoperative equipment including replacement parts for repair Oncall repair service shall be provided upon request by oral or written notification by the IRS appointed contact operator Service will be available Monday through Friday between the hours of 800am500pm The Contractor shall maintain the machine to assure minimum down time of three days 72 hours When the downtime exceeds 72 hours the Contractor shall deliver and install a backup machine same brand and model or better to use during the downtime DOWMTIME CREDIT Downtime credit calculated at 6 will be applied if replacement equipment is not provided During the period of the lease the number of machinessystems may be increased due to new office openings andor expansions at the discount rate specified in the purchase order If new machinessystems are added the period will be coordinated to end simultaneously with the other systems Should IRS offices close during the lease period the Government will be liable for payment for services received The Contractor will be given a 30day notice prior to partial termination and the return of the equipment A modification will be processed for the actions in this paragraph THE FOLLOWING FAR CLAUSESPROVISIONS APPLY TO THIS SOLICITATION 522121 Instructions to Offerorscommercial Items and 522122 Evaluationcommercial Items a The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government price and other factors considered The following factors shall be used to evaluate offers technical capability of the item offered to meet the Government requirement price and past performance Technical and past performance when combined are more important when compared to price FAR 522123 DEVIATION Offeror Representations and Offeror Representation and CertificationsCommercial Items October 2000 apply to this solicitation should be completed and accompany your quote as required 522124 Contract Terms and conditionsCommercial Items 522125 Contract Terms and conditions Required to Implement Statutes or Executive OrdersCommercial Items a The contractor agrees to comply with the following FAR Clauses which are incorporated in this contract by reference to implement provisions of law or Executive Orders applicable to acquisitions of commercial items 1 522036 Restrictions on Subcontractors Sales to the Government Alternate I 2 522198 Utilization of Small Business Concerns 3 5222221 Prohibition of Segregated Facilities 4 5222226 Equal Opportunity 5 5222235 Affirmative Action for Disabled Veterans and Veterans of the Vietnam Era 6 5222236 Affirmative Action for Workers with Disabilities 7 5222237 Employment Reports on Disabled Veterans and Veterans of the Vietnam Era 8 5222248 Exemption from Application of Service Contract Act 9 5223218 Availability of Funds 10 5223233 Payment by Electronic Funds Transfer Information pertaining to FAR 522123 can be obtained at the following internet address httpwwwarnetgov then click on Federal Acquisition Regulations then FAR ArchivedHTML then click FAC 9719October 2000 then click 5200052214 Quotes and completed information required by FAR 522123 shall be submitted by FAX OR MAIL attention Laverne M Farrington No telephone request will be accepted All required information and quotes shall be submitted by COB on March 20 2001 Estimated award date is March 29 2001 Estimated startup date is May 1 2001 THREE 3 PARAGON MAILING SYSTEMS OR EQUAL SystemNeeds to include computerized mail machine with built in accounting report printer and 30 lb differential weighing electronic scale platform Mail MachineNeeds to feed seal meter and stack mail up to 240 pieces per minute without operator intervention Mixed Mail Feeder Must be able to simultaneously process envelopes that vary in thickness size weight sealedunsealed flaps run thickness up to 34 inch and runs both sealedunsealed and flappedunflapped envelopes Meter Must be able to apply postage in increments from 0001 to 99999 with a single pass Weighing SystemMust automatically weigh calculate correct postage and set the meter Mail pieces processed can be up to 34 inch thick and be able to process varying weights up to 16 ounces in mixed batches up to 90 envelopes per minute Ability to preset weigh feature for automation mail by weight This feature must be able to be preset from 10 ounces to 16 ounces Auto OversizeIn the classfee list the system must automatically determine if a oneounce letter requires an extra 011 fee for oversized mail SIXTEEN 16 POSTAGE METERS WITH 3 LB ELECTRONIC INTERFACING SCALES OR EQUAL Meter must be capable of running minimum of 35 to 60 lettersminute for nine 9 offices and 4560 lettersminute for seven 7 offices Meters must be able to weigh apply postage and seal envelopes up to thick in one pass Meter must be electronic and digital Meter must be able to print in decimals 0001 and up to 99999 in a single meter impression Meter must be electronic and be fully interfaced to 3 lb Electronic Scale that includes all First Class Rates Priority Standard Postcard Express PO to Addressee Insurance Registered Certified Return Receipt Special Delivery Meter must automatically set for exact amount of postage when activated from single push button from interfaced 3 lb Electronic Scale Postage must be able to be added via a nondedicated telephone line Use of modems is not acceptable Meter must be able to accept postage refills for variable amounts at varying intervals of time Scales and meters must have LED display Vendor must be able to invoice meter and scale on one invoice including maintenance Scale must have parts count feature Vendor must provide a unique toll free telephone number for service and repair and be able to track requests for same for analysis by IRS QUOTE FORMAT SHOULD INCLUDE THE FOLLOWING INFORMATION QTY PRICEMO PRICEYR PRICE 48MO 1PARAGON SYSTEMS 03 EA 1a METERS 03 EA 2 MAIL SYSTEMS 16 EA W3 LB SCALE 2a METERS 7 EA 2b METERS 9 EA MAINTENANCE INFORMATION RESPONSE TIME 46 hours preferred HOURS AND DAYS OF OPERATION TOLL FREE NUMBER NUMBER OF PM ADDITIONAL COMMENTSINFO
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